Approved Training Eligible For ZIMDEF Rebates
APPRENTICESHIP AND UPGRADE TRAINING
The Ministry of Higher and Tertiary Education has reviewed and approved the forms of training and formal courses detailed in this circular detailed in this circular letter for purposes of rebates claimable from ZIMDEF. The relevant financial benefits and appropriate specific rebate rates are given under each category of training.
Employers who indenture apprentices may claim rebates in respect of:
Wages paid to apprentices who are in the first and second years; and A.1.2.Wages paid to apprentices who are in their third and fourth years, while they are attending a college course to which they have been assigned by the Registrar of Apprenticeship. A.1.3. Any other statutory expenses, like tuition, boarding and examination fees as well as travel fares in connection with the apprentices college course attendance.
Provided that:- (i) The rebate claims made under A.1.1. and A.1.2. will be limited to the prescribed minimum apprenticeship wage rates for the respective industry and the year of apprenticeship of each apprentice and ZIMDEF will effect deductions where disciplinary measures call for such action. (ii) The rebate claims made under A.1.3. may not exceed the rates ZIMDEF would have paid had it been called upon to make direct payments. For ease of administration, ZIMDEF will make automatic re-imbursement of wages under A.1.1. and A.1.2. and direct payments under A.1.3.
A.2. Upgrade Training at Industrial Training Centres
Employers who release their skilled workers who have been appropriately graded by the Ministry for upgrade training at Ministry approved public or private vocational training centres may apply for rebates in respect of:
A.2.1. Wages paid to such skilled workers, for the period that they attend an appropriate upgrading or consolidation course, as the case may be;
A.2.2. Related expenses like tuition, boarding and examination fees and travel fares in connection with the skilled worker's course attendance at the Industrial/vocational training centre.
(i) The rebate under A.2.1. may not exceed the equivalent minimum apprenticeship wage rates prescribed for the respective industry and corresponding year of apprenticeship in respect of each skilled worker and ZIMDEF may effect proportionate deductions from wages for unauthorized absence from lessons by the employee.
(ii) The rebate claims made under A.2.2. may not exceed the rates which ZIMDEF would have paid had it been called upon to make direct payments to the organizations providing the service.
For ease of administration, employers should submit their claims through the Head of the Industrial/vocational training centre attended by his/her employees for authentication of dates and attendance by such employees.
Employers who provide on-the-job training opportunities for categories of students and trainees specified in this section may claim rebates atUS$50.00 per month for each attachee.
B.1. Apprentices directly indentured to the Ministry of Higher and Tertiary Education Arrangements will be made through the Registrar of Apprenticeship, who will also vet the rebate applications.
B.2. Apprentices temporarily assigned by their own employers to other employer, with prior concurrence of the Registrar of Apprenticeship, for specialist mandatory training not available in their own establishments:
As in B.1., applications for rebates have to be submitted through the Registrar of Apprenticeship for vetting. It should be noted that the contractual employer continues to pay the apprentices wages, while the second employer providing the specialist training claims the rebate for the attachment.
B.3. Full-time Polytechnic college students whose programmes make it mandatory for the student to undergo industry training for a SPECIFIED period in order to satisfy course requirements:
Claims must be submitted through college heads for authentication and transmission to ZIMDEF who will only honour claims for courses approved and advised by the industrial training branch.
B.4. College lecturers who are attached in industry in order to acquaint them with developments in industry. Claims must be submitted through the college for authentication and transmission to ZIMDEF.
B.5. Zimbabweans who are under-going technical and vocational education and training outside the country under the auspices of the National Scholarships programme and are required to go for industrial attachment in Zimbabwe as a requirement to complete their courses:
Claims have to be submitted through the industry training branch for vetting and transmission to ZIMDEF. B.6. Zimbabweans who have completed technical and vocational education programmes abroad under the auspices of the National Scholarships programme and have to take their trade tests:
Claims have to be submitted through the industrial training department for vetting and transmission to ZIMDEF. To ensure that the industrial attachments achieve their objectives, it is a requirement that those who arrange the attachments provide the prescribed practical training programme to be followed by the trainee, specifying the requisite competencies, extent of exposure and the time to be spent on each aspect of the total programme. Both the trainee and the employer must have a copy of the requisite on-the-job training programme and the institution must closely monitor the implementation of the programme. It is a requirement that the employer keeps and submits a record of the total number of hours and dates which the trainee actually spent with the organization. ZIMDEF may not honour claims without this detail. In addition to the rebates claimable under B.3. and B.6., employers may also claim re-imbursement of allowances paid to the trainees, up to the maximum allowance which ZIMDEF would have paid, had the employer not directly paid the trainee.
FORMAL COURSES OFFERED BY EITHER THE NATIONAL TRAINING INSTITUTIONS OR PROFESSIONAL BODIES RECOGNISED BY THE MINISTRY
Employers facilitating the training of their own employees by financing and releasing them to attend formal courses conducted by institutions recognized by the Ministry may claim rebates for the proven expenses incurred on tuition, examination and boarding (accommodation and meals) in respect of the courses listed under this section, subject to:-
(i) Production of official receipts issued or authenticated by the relevant institution, and
(ii) calculation of rebates as prescribed below for this section, (C.4.).
C.1 (a) National Certificate in
(i) Transport Management
(ii) Supervisory Management
(iii) Personnel Management
(iv) Marketing Management
(v) Professional Competency
Certificate in Management
(vi) Library and Information Science
(vii) Science Technology
(viii) Coaching Course for Mining
C.2 (a) National Diploma in
(i) Business Studies
(ii) Secretarial Studies
(iii) Transport Management
(iv) Marketing Management
(vi) Information Processing (Computer Studies)
(vii) Public Sector Accounting (ZAAT I and II)
(ix) Mining and Allied Engineering
(xi) Civil Engineering and Allied
(xii) Metallurgical Assaying
(xiii) Chemistry and Biochemistry
(xiv) Environment Health
(xv) Health Services Management
(xvi) Industrial Metallurgy
(xvii) Applied Art and Design
(xviii) Hotel keeping and Catering
(xxi) Surveyors and Mine Managers Course
C.3. Higher National Diploma in:
(i) Business Executives
(ii) Business Studies
(iii) Hotel keeping and Catering
(iv) Marketing Management
(v) Accounting C.1. (b) Private Institutions (Certificate of Achievement)
(i) Leather Institution of Zimbabwe Manufacturing Course.
(ii) C-R-I under licence by Mager Associates (Inc)(U.S.)
(iii) City and Guilds of London course in Flour Miling.
(iv) City and Guilds of London Course in Textile Techniques.
(v) Institution of Administration and Commerce.
(vi) Survey Institute of Zimbabwe
(vii) City and Guilds of London courses in Engineering Disciplines*
(viii) Institute of Building Societies
(ix) CIS Parts A and B
(x) Pitmans Advanced Certificate in Shorthand and Typing
(xi) Zimbabwe Association of Accounting Technicians certificate I and II
(xii) Institute of Personnel ManagementÂ (Personal/Training)
(xiii) Zimbabwe Institute of Management (Industrial Management Course)
(xiv) Insurance Institute of Zimbabwe (Certificate of Proficiency and Life Intermediaries (Certificate)
C.2. (b) Private Institutions (Diploma)
(i) Institute of Bankers Diploma
(ii) CIS Parts C and D
(iii) Plastics and Rubber Institute Diploma
(iv) Institute of Auctioneers, Estate Agents and Valuers: Parts I, II and III
(v) Institute of Personnel Management Diploma (Personal / Training)
(vi) National Association of Architectural Technicians Diploma
(vii) International Air Transport Association Standard diploma and Advanced Diploma
(viii) Chartered Institute of Transport Diploma
(x) Institute of Purchasing and Supply Diploma
(xi) Survey Institute of Zimbabwe Surveyors Diploma
(xii) City and Guilds Courses in Engineering Disciplines
(xiii) Chartered Institute of Insurance Diploma
(xiv) Institute of Building Societies
(xv) Institute of Cost and Management Accountants Diploma
(xvi) Zimbabwe Institute of Management Diploma
N.B. Rebates for External Courses for which there are local Equivalent Courses
Where there are local equivalent Substitutes, ZIMDEF may not honour rebate claims for external courses, unless specific authority has been granted by the technical and vocational education section of the Ministry. Even where approval is granted, ZIMDEF will only honour rebate claims in local currency at rates applicable at the time payments were through an authorized local foreign exchange agency.
C.4. Calculation of Rebates
Rebate rates claimable under this section will be calculated as follows:-
(i) Courses at Government Institutions
Rebate = 100% of total expenses
(ii) Courses at other Institutions
(a) For courses whose expenses are less than or equal to those in (i) above:-
Rebate = 100% of total expenses
(b) For courses whose expenses are more than those in (i) above:-
Rebate = first amount equivalent to Government rate and then 20% of excess. The 20% calculated on excess should not exceed the Government rate.
PRACTICAL ON-THE-JOB TRAINING LEADING TO EITHER MEMBERSHIP OFPROFESSIONAL BODIES RECOGNISED BY THE MINISTRY OF HIGHER AND TERTIARY EDUCATION OR REGISTRATION BY A BODY ESTABLISHED BY A LOCAL INSTITUTE
Employers who provide opportunities and their facilities, UNDER AN APPROPRIATE CONTRACT, for Zimbabweans to undergo the requisite practical on-the-job training for the trainee to secure either:
(a) Membership of a local professional/technical body recognized by the Ministry, or
(b) Registration by a local statutory body to enable the trainee to legally practice in his/her field of specialization, may claim rebates at $1.00 per hour per trainee in the following areas of specialization:-
(i) Articled Clerks for membership of the Law Society of Zimbabwe.
(ii) Articled clerks for membership of the Institute of Chartered Accountants of Zimbabwe.
(iii) Engineering Cadets/Pupils for membership of the Zimbabwe Institution of Engineers.
(iv) Trainees for membership of the Institute of Architects of Zimbabwe.
(v) Trainees for membership of the Survey Institute of Zimbabwe or the Zimbabwe Institution of Engineers.
(vi) Leaner Miners for registration by National Employment Council (Mining).
(vii) Leaner Plant Operations (Miners).
(viii) Learner Core Drillers.
(ix) Learner Core Drillers.
(x) Learner Mine Surveyors.
(xi) Learner Laboratory Technicians (Mines).
(xii) Learners Assayers.
(xiii) Learner Draughtsman.
(xiv) Learners Hoist Drivers.
(xv) Learners Samplers.
(xvi) Trainee Millers.
(xvii) Pharmaceutical Cadets.
(xviii) Learner Crane Drivers for Construction Industry.
The employer may also claim rebates for any registration and examination paid for the trainee, subject to production of acceptance proof of payments.
N.B. As in CATERGORY B, employers must maintain and submit records of hours and dates for which the rebate claims are being made.
TRAINING IN ESSENTIAL NON-DESIGNATED TRADES/OCCUPATION
Employers who provide training in the following essential non-designated trades/occupations may claim rebates at $2.00 per hour per trainee, subject to the prior approval of the training programme by the Ministry.
(i) Watch Repairs (Mechanical/Electronic).
(ii) Calculations/Cash Register Mechanic (Mechanical/Electronic).
(iii) Sewing Machine Mechanic(Domestic /Industrial) (Mechanical / Electronic)
(iv) Loom Turner (Mechanical/Electronic) (Textile Industry).
(v) Shoe Designer (Footwear Industry)
(vi) Dress/Menswear Designers (Clothing Industry)
(vii) Laboratory Instruments Technicians.
(viii) Photocopier Mechanics (Mechanical/Electronic)
(ix) Duplicating Mechanic (Mechanical/Electronic)
(x) Computer Technicians (Hardware)
(xi) Blockman (Meat Industry)
(xii) Pilots (with approval of D.C.A.).
(xiii) Dental Technician
(xiv) Well-sinkers (at least 60 feet)
(xv) Agricultural Mechanics
(xvi) Saw Doctors (Meat, Timber and Furniture Industries).
INDUSTRIAL CENTRES: ANNUAL: GRANTS AND REBATES
Employers with industrial training centres offering certain apprenticeship and upgrade training programmes, with the approval of the Ministry, may claim annual grants and rebates as prescribed in this section.
F.1. CALCULATION OF ANNUAL GRANT
Amount of Grant = N° of trainees x $50 per annum.
F.2. EXPENSES FOR COURSES OFFERED AT THE REQUEST OF MINISTRY
Where the Ministry has requested the centre to offer specified formal courses, because the Ministry does not have the
facilities, the employer may claim the full cost associated with mounting such a course, and the cost must be agreed by the Ministry prior to the mounting of such a course.
PROVISION OF TRADE TESTING FACILITIES
Employers who provide their facilities for purposes of practical trade tests organized by the Ministry may claim rebates at the rate approved by Ministry from time to time through the Department of Industrial Training.
RELEASE OF EMPLOYEES FOR PART-TIME LECTURING AT MINISTRY TECHNICAL INSTITUTIONS
Employers who release their qualified staff for lecturing duties at the Ministry's Technical Institutions during normal college working hours (0730hrs - 1645hrs from Monday to Friday) may claim rebates at the full rate per hour based on the employees basic salary, excluding allowances, plus $20.00 per hour payable to such lecturer through the employer.
Provided such claims are endorsed by the relevant institutions confirming the number of hours worked by the employee.
SUBMISSION OF CLAIMS
(a) Under category A
ZIMDEF will automatically reimburse the apprentice wages up to the minimum prescribed for apprenticeship, for the first and second years, and during the period that the apprentice is attending a prescribed college course, along with any other related expenses incidental to apprenticeship.
(ii) Upgrade Training at Industrial Training Centres
ZIMDEF will automatically reimburse wages paid to skilled workers while attending upgrade training courses at national institutions, as well as any other related expenses incidental to such training.
Provided that the wage reimbursements will not exceed the minimum prescribed for cognate apprenticeship trades/occupations. (b) Under Category B:
Employers should submit claims endorsed by the trainee through:-
(i) The Industrial Training Branch for apprentices; or
(ii) relevant training institutions for other trainees.
The Branch or institution will certify that the requisite training took place in accordance with the appropriate programme and transmit the claims to ZIMDEF (Form II).
(c) Under Category C:
Employers should submit claims endorsed by the trainee, with proof of expenses and course attendance by the trainee, through the relevant training institution or professional body who will certify the claims, including the traineeâ€™s course attendance, and transmit them to ZIMDEF (Form III).
(d) Under Category D:
Employers should submit claims endorsed by the trainee, through the relevant training institution of profession body who will certify the claims, including the trainees course attendance, and transmit them to ZIMDEF (Form III).
Employers should submit claims endorsed by the trainee, through the relevant body overseeing the administration of the contract of leanership/traineeship/clerkship, etc., for certifying that the training took place according to the programme and that all the terms and conditions of the contract were contract were honoured, and transmit the claims to ZIMDEF (Form IV).
(e) Under Category E:
Employers should submit claims endorsed by the trainee, through the Industrial Training Branch who will certify that the training satisfactory took place and according to the programme, then transmit them to ZIMDEF (Form V).
(f) Under Category F:
Employers should submit their claims through the Industrial Training Branch for certifying that the centre adhered to the authorized programme and transmit them ZIMDEF (Form VI).
(g) Under Category G:
Employers should submit their claims through the Industrial Training Branch for confirmation that the trade tests were in fact, conducted as claimed; and for transmission to ZIMDEF (Form VII).
(h) Under Category H: Employers should submit their claims through the head of institution to which the lecturer was released for confirmation of the hours worked and transmission to ZIMDEF (Form VIII).
(a) The rebates from ZIMDEF do not cover:-
(i) Vacation employment for any students;
(ii) Industrial Attachments either outside or in excess of those specified in an authorized programme from the institution concerned.
(b) ZIMDEF will only honour rebate claims for Zimbabwean Citizens and permanent residents. Claims should be submitted as promptly as possible when records are still current
This circular supersedes and cancels all previous circulars or authorities on ZIMDEF rebates and grants and becomes effective from 1st July, 1993.
The interpretation of this circular rests with the Secretary for Higher and Tertiary Education.
For instant downloads of all Rebate Form use the links below.
Employer Registration Form
click here to view/dowload the Employer registration form.
Form 1: Apprenticeship Secondment..............click here to download form 1.
Form 2: Industrial Attachments........................click here to download form 2.
click here to view/dowload the Rebates claim forms for approved training rebates Category C.
click here to view/dowload the Rebates claim forms for approved training rebates Category D.
click here to view/dowload the Rebates claim forms for approved training rebates Category E.
click here to view/dowload the Rebates claim forms for approved training rebates Category G.